Academic Policies-Student Status

This section covers key events associated with your status as a student and possible changes in status, such as reduced course load, withdrawal, and readmission. You’ll find answers to questions about grades, honors, and academic notice (formerly academic probation).

Definitions of Your Status as a Student

Student status refers to the different ways you may be enrolled in, exiting, or re-entering the University.

Status by Units

Class status is defined by the number of units you have completed toward your degree.

  • Freshman: fewer than 30 units completed
  • Sophomore: at least 30 units but fewer than 60 units completed
  • Junior: at least 60 units but fewer than 90 units completed
  • Senior: at least 90 units completed

Students who came in as freshmen are expected to graduate in eight semesters. Transfer students are expected to graduate in four semesters. The College has limited reasons for granting additional semesters.  See section below regarding "Additional Semesters."

Full-Time Status

Full-time students paying full registration fees must be enrolled in a minimum of 12 units* and not exceed a maximum of 20.5 units per semester. In order to go under the minimum or exceed the maximum number of units, you must work with your Rausser College advisor on the appropriate petition process through the Office of Instruction and Student Affairs. If approved by your advisor, an increase to the unit maximum will not go into effect until the Monday of the second week of instruction for the semester. Even if the College permits you to take fewer than 12 units, other departments and units on the Berkeley campus may not, such as Financial Aid. It is your responsibility to check with all campus programs pertinent to your academic and financial status.

There may be repercussions for not carrying a full-time course load as expected (e.g. no late drops or extra semester, not considered in grant decisions, denial of senior year reduced course load).

Exceeding maximum units may impact your ability to petition for a future late change of class schedule. If you are able to successfully petition to drop units after exceeding the unit maximum, it may affect your ability to be approved for excess units in future semesters.

*Effective Spring 2020

Additional Semesters

Students who came in as freshmen are expected to graduate in eight semesters. Transfer students are expected to graduate in four semesters. The College has limited reasons for granting additional semesters. 

  • Students completing more than one major are automatically granted one additional semester by Rausser College.  Simultaneous degree students will require approval from their other college before the change can be implemented.
     
  • Students who study abroad through the UC Education Abroad Program during the academic year are automatically granted one additional semester.  Simultaneous degree students will require approval from their other college before the change can be implemented.
     
  • Students on DSP Reduced Courseloads or other RCNR-approved reduced course loads may be eligible for additional semesters, depending on their academic progress, and should consult with their College Advisor.
     
  • Students requesting an additional semester for other reasons will need to petition [Request an Additional Semester] and should consult with their College Advisor.

Students are never granted additional time to complete a minor.

Reduced Course Loads

Reduced Course Loads (RCL) may be granted under certain circumstances following circumstances:  

  • Dependent Care
  • Disability
  • Employment
  • Graduation

If you do not meet one of the above criteria, but feel that you have a medical, personal, or family circumstances that warrant consideration of an approved RCL, you may meet with their College Advisor to discuss your options and the best course of action.

If you are planning to request an RCL, plan ahead and gain approval from the appropriate offices to avoid negative implications to your registration, financial aid,  visa status, and/or status as an athlete.  Special considerations includ the following:

  • Students that receive financial aid should confirm with a Financial Aid Adviser whether their aid package will be impacted by a reduced course load. 
  • Students declared in simultaneous degrees will need approval from both colleges for a reduced course load. 
  • International students should contact Berkeley International Office to determine whether their visa status will be impacted by a reduced course load. 
  • Student athletes should contact their Athletic Studies Center Adviser to determine whether they may enroll in a reduced course load.

If you take an unapproved RCL, you will receive a warning email if it is the first time. If you take another unapproved RCL, you will receive a hold on future registration. In this case, you will need to meet with their Assistant Dean to remove the hold and you may be subject to taking a semester-out from UC Berkeley.

Reduced Course Load Due to Dependant Care

Students who are the primary care provider for a dependant may petition to enroll in fewer than the minimum 12 units per semester. Complete the Petition to Request a Reduced Course Load to submit your request. If approved, students must enroll in a minimum of two courses totalling at least 6 units. 

The last day to submit the form is the Friday of the third week of instruction.

Students with reduced course loads due to dependant care are required to pay full tuition and fees, regardless of the number of enrolled units.

Reduced Course Load Due to Disability

If you have a documented and verifiable disability, you may be eligible for academic accommodations and support services—such as readers, notetakers, sign language interpreters, attendant referral, assistive technology, and housing assistance—through the Disabled Students Program (DSP). To find out how, or if, you qualify for the services provided through DSP, please contact them directly at (510) 642-0518 or (510) 642-6376. They are located in 260 Cesar Chavez Student Center, and their website is dsp.berkeley.edu.

If you qualify for DSP and have been approved for a reduced course load by your DSP advisor before the Add/Drop/Swap Deadline (4th Wednesday of the Semester), then no further action is required.

Please note you must receive approval by your DSP advisor for every semester you wish to to take a reduced course load as part of your DSP accommodations.

If you are approved for a DSP reduced course load after the Add/Drop/Swap Deadline, please have your DSP advisor email a confirmation letter directly to your major advisor from their berkeley.edu email. Failure to provide appropriate documentation of your status means, for example, we will be unable to help you drop a class if that is a course of action you need to take. We can accept only an official email from a DSP staff (with their Berkeley email).

REDUCED TUITION

Students may be approved for reduced tuition when they have been approved for a reduced course load by the Disabled Students' Program AND by their college.  Students should consult the Financial Aid and Scholarships Office as their aid package may be reduced due to reduced enrollment and fees. 

Requests are initiated through the Disabled Students' Program Office and must be completed by the Wednesday of the fourth week of instruction.  Students must also be enrolled in no more than two courses totalling between 6-8 units by the Wednesday of the fourth week of instruction. 

Once both approvals are in place, students will be assessed tuition & fees as follows:

  • 50% Tuition
  • 100% Campus Fee, Class Pass, Health Insurance
  • 50% of Non-Resident Supplemental Tuition, if applicable

Students enrolled in more than 8 units on the Wednesday of the fourth week of instruction will not be granted reduced tuition.

Reduced Course Load Due to Employment

Students who are employed for a minimum of 15 hours per week may petition to enroll in fewer than the minimum 12 units per semester. Complete the Petition to Request a Reduced Course Load to submit your request. The last day to submit the form is the Friday of the third week of instruction.

Please have your employee information ready incl. supervisor name, phone number, and email. In addition, you will need to upload a letter of employment verification from your supervisor on company letterhead. The letter should include: your name, the average number of hours worked per week, and the projected duration of employment (confirming you will continue to work in this role for the semester you're requesting the reduced course load). If you are unable to obtain such a letter, you may also provide the latest paystub from this employer.

All work must be PAID employment; work-study is acceptable. Volunteer work is not considered for a reduced course load.  Even if the Rausser College of Natural Resources gives you permission to take fewer than 12 units, you may not be considered a full-time student by other departments and units on campus. If you are a recipient of financial aid or a scholarship award, check with the Financial Aid Office as well as with the administrators for your scholarships for further details on the impact it may cause to current and/or future financial aid packages and other monetary awards.

Hours worked per week Reduced Load (Units)

Hours worked per week Reduced Load (Units)
15-19  10
20-29  8
30 or more  6
 

Students with reduced course loads due to employment are required to pay full tuition and fees, regardless of the number of enrolled units.

Reduced Course Load Due to Graduation

Students who enrolled in courses within their Expected Graduate Term (EGT) may petition to enroll in fewer than the minimum 12 units. Graduating seniors that wish to take a reduced course load can reach out to their major advisor to be sent the appropriate form.  If approved, students must enroll in the reduced courseload that includes courses or units required to complete their degree by the Add/Drop Deadline. 

The last day to submit the form is the Friday of the third week of instruction.

Students with reduced course loads due to graduation are required to pay full tuition and fees, regardless of the number of enrolled units.

Exceeding Maximum Unit Limits

Students may enroll in up to 20.5 units during the Adjustment Period.  RCNR students who wish to enroll in 21-24.5 units must first show academic readiness by completing 17-20 units in one semester with at least a 3.0 term GPA and have approval by the College Advisor.  Students wishing to enroll in 25-29 units must first show academic readiness by completing 24 units in one semester with at least a 3.0 term GPA and receive approval by the Assistant Dean of Instruction & Student Affairs.  Students may not enroll in course loads exceeding 29 units.

After receiving approval by the College, students may add units to exceed 20.5 units STARTING on the Monday of the second week of instruction for the semester.

Canceling Registration/Withdrawing/Semester-Out Rule

We understand that students must sometimes take time off from college. It is strongly recommended that you first contact your advisor before canceling or withdrawing from the University.

You may cancel your registration if you do not wish to attend the university for a semester and instruction has not yet begun. You may withdraw from the university if instruction has already begun and you find it necessary to discontinue attending classes, or prior to instruction, you are enrolled in at least one course and have paid partial fees.

If you are an incoming freshman or transfer student, you should call or visit the Office of Instruction and Student Affairs for advising if you are considering canceling your registration. To do so otherwise may require that you reapply to the university in the future.

Whether you cancel or withdraw, any classes in which you are enrolled will be dropped from your schedule, and you will not be eligible to attend UC Berkeley until you are readmitted. 

Canceling: If you decide to cancel your registration, you must contact your advisor and submit a Withdrawal Request Form via Cal Central prior to the first day of instruction for the semester. No fees are involved in canceling your registration. If you plan to re-register in the future, you will be required to complete and submit an Undergraduate Application for Readmission with the appropriate fees.

Withdrawing: Once instruction has begun, you cannot cancel your registration. You must withdraw. If you decide to withdraw, you must first meet with your advisor and then submit a Withdrawal Request Form via Cal Central. Please be aware that your withdrawal may impact your future readmission. Therefore, please be sure to communicate with your advisor of your plans to withdraw and when you anticipate returning to Cal. Anytime you do not attend for a semester and wish to return (unless you are part of the University’s Education Abroad Program), you will be required to complete an Undergraduate Application for Readmission . 

Withdrawal Deadlines:

  • Fall/Spring semesters: Friday of RRR week at 11:59pm PST (see Smester-Out for more information)
  • Summer Sessions: Last day of the session at 11:59pm PST

Semester-Out Rule: You may withdraw from the current term anytime between the first and last day of instruction. However, if you withdraw from a semester after the 10th week of the semester you will not be eligible for readmission for the following semester.  Students who withdraw after the 10th week of the fall term are eligible to apply for readmission for the following fall term.  Students who withdraw after the 10th week of the spring term are eligible to apply for readmission for the following spring term.  Summer Session is not a semester term and therefore is not included in the Semester-Out rule. 

Withdrawals after the last day of instruction are considered retroactive and are rarely granted. Information regarding refunds of registration fees and financial aid implications should be directed to Cal Student Central in 120 Sproul Hall. More information can be found on the Registrar’s website. (Please note: all withdrawals processed by the College are considered personal withdrawals.)

Medical Withdrawal: If you need to withdraw for medical reasons, you must first consult with University Health Services (UHS) in the Tang Center. We will be glad to work with you and UHS to help you with your medical withdrawal and future readmission. For more information, visit the UHS website .   

Readmission

If you were a registered student pursuing a UC Berkeley degree at some prior point and would like to return, you need to be readmitted by the College and approved for re-enrollment.

Undergraduate students who left the University and were absent for one or more semesters must apply for readmission.  Readmission and re-enrollment is not guaranteed.  The decision ultimately rests with your College.

The deadlines to apply for readmission are June 1 for the following fall semester and November 1 for the following spring semester. It is strongly recommended that you apply for readmission as soon as you know when you would like to return, and well in advance of these deadlines, to secure the earliest possible registration time for the next semester.  For Fall readmission, it is helpful for students to submit as early as mid-March if they are able. For Spring readmission, submitting materials by mid-September is ideal. Students who withdraw from the university after the 10th week of Fall 2020 or subsequent semesters, are not eligible for readmission in the following semester (see Semester-Out Rule above).

Upon readmission, you will be required to submit an online Statement of Legal Residence and an application for readmission fee via CalCentral. For more information about readmission fee waivers, please visit the Educational Opportunity Program website.

Applying for Readmission
To be considered for readmission, you should consult your major advisor before you apply. Then, complete the following pieces of the Application for Readmission and submit all application materials together to your Rausser College advisor:

  • Undergraduate Application for Readmission
  • Program Planning Form approved with your major advisor's signature
  • A personal statement, no more than 1 page, indicating how you are academically prepared to return to UC Berkeley.
  • Official transcripts from any other institution(s) attended while away from the university
  • EOP Readmission/Enrollment Fee Waiver - this is only if you are an eligible EOP student; if you are not an EOP eligible student, please indicate in your communication with your advisor that you are not waiting for an EOP fee waiver to submit your readmission documentation 
  • Students who are readmitting after a term where they were on Academic Notice (previously Academic Probation) or Subject to Disqualification (previously Subject to Dismissal) status may also need to demonstrate academic readiness to return, usually in the form of 1-2 full time semesters of transferable coursework; students hoping to readmit to the college after leaving outside of good academic standing should ask their advisor for clarification on academic readiness if they do not already know whether this is a required component of their readmission

Students from Other Colleges
Students who were last enrolled at UC Berkeley in another college (L&S, Haas, COE, CED, or Chem) who wish to be readmitted directly into Rausser College may petition to do so if the change of college requirements are met. Rausser does not permit students to transfer to the college as undeclared. Students must be eligible to declare a Rausser major to change colleges.  Students must meet all requirements to petition a Change of College.

Students pursuing a change of college should:

Readmission After Disqualification (previously Dismissal) 
Students in Disqualification status may not continue their studies in the Rausser College of Natural Resources. Students that have been disqualified are not allowed to enroll in classes at UC Berkeley.  However, some students may elect to attend another educational institution, such as a community college, work to improve their academic performance, and request special permission to return to UC Berkeley. While this may be an option, the Assistant Dean will only consider readmission after Disqualification if the student demonstrates tangible readiness to return, usually in the form of significantly improved academic performance, and demonstrated the ability to focus on a specific, attainable academic course of study. Your advisor will be able to discuss these and other options with you.

Academic Standing

Students with a cumulative UC-GPA of 2.0 or higher and a most recent semester UC-GPA of 1.5 or higher are considered in good academic standing.  Newly admitted students are considered in good academic standing for their first term despite not having a UC-GPA yet.

Academic Notice (previously Academic Probation)

Many students experience some form of academic difficulty during their college career. For some students, they may simply struggle through a class or two or through a single term. For others, academic difficulty may be more severe and/or long-lasting. Whatever the situation, there are many ways you can make connections with staff, faculty, and fellow students that may help you overcome the difficulties you have been experiencing.

Starting Fall 2024, the University of California system will no longer use the term "probation" to refer to unsatisfactory academic standing. One term of insufficient academic progress will be referred to as Academic Notice and a student who does not return to good academic standing after one semester of Academic Notice will be Subject to Disqualification. As a student on Academic Notice, the two most important steps you can take are to gain as much information as possible about your individual academic situation and, based on this information, develop a plan to return to good academic standing in the following semester. This is the time to do the following:

  • Meet with your College Advisor to discuss your situation, determined in partnership with your advisor at the start of the term;
  • Be aware of the grades you must earn to return to good academic standing;
  • Know what courses you should be taking, retaking, or not retaking;
  • Develop a study schedule and routine that will provide you with both the structure and support you need to concentrate on improving your academic performance; and
  • See Study Strategies For Students Experiencing Academic Difficulty. These resources help you to refine your learning strategies, improve your time-management techniques, and learn how to find a healthy balance in the academic, personal, and social aspects of your lives. 
  • Complete an Academic Success Plan with your academic advisor.

Spring 2020: The COVID-19 global pandemic required mid-semester changes to academic probation policies. For additional details related to these policy changes, please see the Changes in Policies and Procedures for Spring 2020 website.

Fall 2020-Spring 2021: After much consultation across the colleges of UC Berkeley, it was determined that the COVID-19 pandemic and the impact on education and learning continued to require an adjustment to academic policy. Our College Executive Committee, made susequent decisions about the policies related to academic probation during the Fall 2020 & Spring 2021 semesters for the Rausser College of Natural Resources. For additional details related to these policy changes, please see the Changes in Policies and Procedures for Fall 2020 & Spring 2021 website.

 

What Academic Notice Means

2.0 CUMULATIVE (OR "OVERALL") ACADEMIC NOTICE

Students are placed on Academic Notice if their cumulative (overall) University of California grade-point average (GPA) falls below 2.0. Should this happen to you, you will need to bring your cumulative Universeity of California GPA up to 2.0 the following regular semester (fall/spring), or you will be Subject to Disqualification.

1.5 "TERM" ACADEMIC NOTICE

Students in this category are placed on Academic Notice if their GPA falls below 1.5 in any fall or spring term/semester. To return to good standing, you must earn a University of California Berkeley term GPA of 2.0 the following regular semester (fall/spring) and maintain an overall GPA of 2.0. If you fail to meet these conditions, you will be Subject to Disqualification from the University.

Policies and Regulations for Students on Academic Notice

  • While on Academic Notice, you are not eligible to take a class for a Passed/Not Passed (P/NP) grade if the course is also offered for a letter grade. You may, however, enroll in a course that is only offered P/NP, such as EDUC 98, ETH STD 98, etc.
  • Repeating courses for which you received a grade of D+ or lower is usually a good idea. However, (a) you are limited to 12 units of repeats; (b) you may repeat a course ONLY ONCE; and (c) the SECOND grade replaces the original grade, even if the second grade is LOWER. Note that both the first and second grades will appear on your transcript. See the Office of Registrar website for more information on repeating courses.
  • Outstanding Incomplete (I) grades should not be ignored; speak with an advisor about how to handle these grades. Incompletes will eventually lapse to F or NP regardless of your registration status. See the Office of Registrar website for more information on Incomplete grades. Students with 12 or more Incomplete units will not be permitted to enroll in the subsequent fall/spring semester until they resolve enough of those Incomplete units to fall below 12 total Incomplete units.
  • Students on Academic Notice may withdraw from a semester through the Friday of RRR week for fall/spring; students can withdraw from an individual summer session through the last day of the session or before grades are posted, whichever comes first. Your Rausser College advisor will be able to discuss this option with you. A student who withdraws from a fall/spring semester while on Academic Notice may be required to demonstrate academic readiness to return to campus.
  • You may be eligible for a reduced course load. If you are working 15 or more hours of paid employment per week, are a parent, have disabilities, or have unusual family responsibilities, you may request a reduced course load. However, if you receive financial aid, you should contact that office to determine how a reduced course load will have an impact on your current or future aid.
  • You may decide to take some time off. If you attend another college outside the UC system, be aware that those grades will not be computed into the UC Berkeley GPA upon readmission. D or F grades at UC Berkeley cannot be repeated at another college outside the UC system. (Note: XB coursework taken through UC Extension is an exception. Please consult an advisor before enrolling.)
  • Courses taken during Summer Sessions may boost your GPA but will not return you to good academic standing; Academic Notice status can only be resolved based on academic performance during a regular fall/spring semester.

If you are concerned that you may go on Academic Notice, meet with your Rausser College advisor immediately.

SPRING 2020: Recognizing the challenges to teaching and learning during the COVID-19 pandemic, Rausser College of Natural Resources did not penalize any students’ academic progress for Spring 2020. 

  • Students in good academic standing who earn all “P” grades will remain in good standing.
  • Students, who are in good standing, who earn NP grades, Incompletes, or failing grades for more than 50% of units will be required to meet with their college advisor and complete an Academic Success Plan for Fall 2020 by September 11, 2020, but will not be placed on Academic Probation.
  • Students on Academic Probation may be removed from probationary status with sufficient letter graded course work to raise their cumulative GPA above 2.0.
  • Students on Academic Probation who do not attain sufficient letter-graded coursework to be removed from AP (ie. enough grade points to raise cumulative GPA above 2.0 cumulative GPA) will remain on AP for Fall 2020 and must complete an Academic Success Plan with their college advisor by September 11, 2020.
  • Students on Term Probation, but not AP, may be removed from probationary status with passing grades in at least 50% of units for Spring 2020.
  • Students on Term Probation at the start of Spring 2020 who earn NP, Incomplete, or failing grades for more than 50% of units must complete an Academic Success Plan with their college advisor by September 11, 2020 and will remain on Term Probation.

What Subject to Disqualification Means (previously "Subject to Dismissal")

When students are unable to improve their academic performance and meet the conditions of their Academic Notice after one semester (as described above), they are Subject to Disqualification (previously Subject to Dismissal) from the University. Rausser College’s Assistant Dean will review the case of each student before making a decision about Disqualification, and students will be offered the ability to petition to continue on Academic Notice with permission of the Assistant Dean on a case-by-case basis.

Students in Disqualification status may not continue their studies in the Rausser College of Natural Resources. Students that have been disqualified are not allowed to enroll in classes at UC Berkeley.  However, some students may elect to attend another educational institution, such as a community college, work to improve their academic performance, and request special permission to return to UC Berkeley. While this may be an option, the Assistant Dean will only consider readmission after Disqualification if the student demonstrates tangible readiness to return, usually in the form of significantly improved academic performance and demonstrated the ability to focus on a specific, attainable academic course of study. Your advisor will be able to discuss these and other options with you.

Distinction and Honors

Rausser College Honors Program

The Rausser College of Natural Resources Honors Program is designed to support undergraduate students interested in developing, executing, and evaluating a yearlong independent research project under the guidance of a faculty mentor.

Students who successfully complete the Honors Program will earn recognition at graduation and will also receive a notation of Honors in their major on their diploma. The Honors Symposium, held once each semester, gives all Honors students the opportunity to present their research to fellow students, faculty, deans, friends, and family.

Distinction in General Scholarship at Graduation

Distinction is awarded at graduation, and a notation of such will appear on your final transcript and diploma. To earn distinction, you must:

  • Complete a minimum of 50 semester units at the University of California.
  • Complete at least 43 of the 50 units for a letter grade.
  • Complete at least 30 of the 50 units at Berkeley.
  • Possess a GPA that ranks you at the top of your graduating class:
    • top 3 percent for highest distinction
    • next 7 percent for high distinction
    • next 10 percent for distinction

Minimum cumulative UC GPAs needed to earn Distinction in General Scholarship for students graduating Fall 2024, Spring 2025, and Summer 2025. 

  • General Distinction: 3.846
  • High Distinction: 3.912
  • Highest Distinction: 3.979

Minimum cumulative UC GPAs needed to earn Distinction in General Scholarship for students graduating Fall 2023, Spring 2024, and Summer 2024. 

  • General Distinction: 3.869
  • High Distinction: 3.929
  • Highest Distinction: 3.987

Rausser College Dean’s List

The College Dean’s List is a mark of achievement granted at the end of each semester to students ranked in the top percentage of all Rausser students by GPA. It will appear on your transcript. (Please note, however, that it is not related to Distinction in General Scholarship.) The qualifications for Dean’s List are:

  • Have completed 12 or more units for a letter grade during the previous semester.
  • Possess a GPA for the semester ranking you in the top 10 percent of all Rausser undergraduates.
  • Have no Incompletes, No Report (NR), Not Passed grades, no repeated courses, or missing grades from the previous semester.

Honors to Date Notation

Honors to Date is a notation on your transcript that indicates you are currently on track to earn Distinction in General Scholarship. It appears after every semester’s grades are reported. Should you cease to qualify, Honors to Date will not appear on the following semester’s grade report, although you will still see it noted for the semesters in which you already earned it.

You will see Honors to Date if you meet the following criteria:

  • At least 12 units completed and taken for a letter grade at UC Berkeley for that semester.
  • Overall GPA (all semesters, cumulative) equal to or higher than the GPA needed to earn Distinction in General Scholarship (see the previous Distinction section).